How To Track Late Projects And Tasks
Being able to quickly identify late projects and activities (such as tasks, requests and issues) is crucial for both project managers and team members alike.
Here is an overview of different options within Easy Projects for you and your team to be on top of things.
My Assignments page
Late activities can be identified by:
- Timeliness indicator
- Health / EVA indicator.
Timeliness is directly linked to the individual project and activity end dates. Easy Projects administrators can customize the day thresholds and the colors.
Based on these settings, project or activity end-date will be highlighted with the chosen color.
Health / Earned Value Analysis (EVA) indicator
There are 3 colors: Green – “Healthy”, Yellow – “At risk”, and Red – “In trouble”.
Your Easy Projects administrators can customize the 2 built-in EVA formula thresholds to trigger “At risk” and “In trouble” indicators/alerts to activate sooner or later.
The EVA formula is taking into account three key parameters: current progress, usage of allocated hours and usage of allocated time frame.
The final result is represented by a colored thermometer icon.
The “Delayed Activities” info widget lists any and all activities which are late.
The “Health” info widget identifies projects with both “At risk” and “In trouble” activities.
Late activities in other widgets will also be in red text.
Each user can choose to be notified by email when their activities are due or late. This is done using the “Send me notifications about activities due in ‘X’ day(s)” option, from the “Settings/My Options” page.
Need a more direct way to bring a late activity to the right person’s attention? Simply post your message to the appropriate activity message board and they will see it the next time they login! (Activity message board is accessible via the dashboard, contextual menus, icons, and other page views)
Vadim Katcherovski is the CEO of Logic Software Inc. based in Toronto, Canada. He has over 20 years of experience in the IT industry and has managed dozens of software development projects.