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Unconventional Tips and Tricks to Keep Your Projects on Track

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Unconventional Tips and Tricks

Heading a lot of projects can feel like a constant battle. Deadlines loom, motivation wanes, and distractions abound. But fear not, weary warrior! This guide offers a fresh arsenal of unconventional tips and tricks to keep your projects on track and propel you toward victory.

1. Embrace the Power of the Pomodoro Rebellion:

Forget the tyranny of the eight-hour workday. Channel your inner revolutionary with the Pomodoro Technique. Work in concentrated 25-minute bursts followed by short breaks. This method combats decision fatigue and keeps your mind sharp. Plus, the mini-victories of completing each Pomodoro can be surprisingly motivating.

2. Reward Yourself... Unconventionally:

Who says rewards have to be boring? Ditch the promise of screen time and unleash your inner child. Build a Lego tower after finishing a task, do ten jumping jacks, or learn a magic trick. These quirky rewards will keep you engaged and add a dash of fun to your workday.

3. Befriend the Enemy – Procrastination:

Procrastination gets a bad rap, but it can be a sneaky ally. Feeling stuck on a task? Embrace the urge to do something else – for a limited time. Use that procrastination energy to tackle a quick, unrelated chore. Tidying your desk, organizing your inbox, or sharpening pencils can provide a mental reset and leave you feeling refreshed to tackle the original task.

4. Embrace the Power of “Ugly Work” Drafts:

Perfectionism is a project killer. Silence your inner critic and embrace the “ugly first draft.” Get your ideas down, however messy, and worry about polishing later. This approach helps overcome the initial hurdle and jumpstart your creative flow.

5. Channel Your Inner Rockstar with a Theme Day:

Feeling uninspired? Liven things up with a theme day! Dedicate a workday to a specific genre, era, or artist. Listen to themed music, wear something related, and even decorate your workspace if the mood strikes. This lighthearted approach can spark creative connections and make the day more enjoyable.

6. Work Backwards from Your “Done” State:

If you’re tired of working on a large project, you should break it down by visualizing the finished product. Work backward, creating a to-do list for each stage leading to completion. This clarifies the steps involved and makes the project feel more manageable.

7. The Accountability Buddy System – But Make it Fun!:

Accountability partners can be a lifesaver. Take it a step further with a gamified approach. Create a points system for completing tasks or milestones. Reward yourselves with fun outings or silly challenges to reach goals. This injects a playful element and keeps you motivated.

8. Embrace the Power of “No”:

Saying no is an important skill for a project manager. Don’t overload yourself with commitments that will derail your existing projects. Learn to decline requests that don’t align with your priorities politely. Protecting your time is crucial for focused work.

9. Celebrate the Small Wins:

Don’t wait for the project’s grand finale to celebrate. Acknowledge and celebrate the smallest wins on your way. Completing a challenging task, finishing a research phase, or simply sticking to your schedule deserves recognition.

10. The “Do Not Disturb” Playlist:

Distractions are a project’s worst enemy. Craft a playlist specifically designed to block out noise and distractions. Ambient music, instrumental pieces, or even white noise can create a focused work environment.

11. Leverage the Power of QR Codes:

QR codes can be surprisingly useful project management tools. Here are a few ideas to incorporate them:

  • Instant Access to Information: Need to share project details, resources, or reference materials quickly? Embed a QR code linked to the relevant information on documents, whiteboards, or even equipment. Team members can scan the code with their smartphones for instant access, eliminating the need for searching or manual data entry.
  • Streamlined Data Collection: QR codes can be used for two-way communication. Make a QR code linked to forms or surveys. Team members can scan the code to provide feedback, report progress, or submit data, reducing manual data collection and streamlining information gathering.
  • Inventory Management: QR codes can be used to track projects with physical components easily. Attach QR codes to equipment, tools, or materials. Scan the code to log usage, check availability, or even trigger reorder notifications when stock runs low.

QR codes are a simple and versatile tool that can enhance project communication, streamline data collection, and improve organization.
Bonus Tip: The Power of the “Maybe” List:
Feeling overwhelmed by ideas? Don’t let

them get lost! Create a “Maybe” list to capture any ideas that don’t fit the current project but might be useful in the future. This frees up your mind to focus on the present task while ensuring those sparks of inspiration aren’t lost forever.

Remember, a successful project is often about the journey, not just the destination. Embrace these unconventional tips, inject some fun into your process, and watch your projects soar!


Staying on top of projects can be a constant challenge, but with a touch of creativity and these unconventional tips, you can transform your project management approach. Remember, the key is to find what works best for you. Experiment, embrace the journey, and celebrate the small wins.
Achieve more and more success by learning every day!

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